Having learned how to create content in the Word editor, the user will be able not only to quickly systematize the structure of the document, but also instantly access each section without having to scroll through page after page.

Automatic table of contents- this is a built-in function of the program, with the help of which a list of sections and subsections of an open document is created. Main feature The option is interactivity. To open the desired section of the file, simply click on the corresponding item in the contents.

Another advantage of automatic contents is to update them. If you change the title of any section of the document or its page number, this data will immediately appear in the table of contents. There is no need to change anything manually.

What to do before creating

Before you start creating an automatic one, you should think over the following details:

Make sure that all document headings and subheadings are formatted according to the inline styles. To create a section title, select the desired text and in the “Home” tab, click on “Styles”. For a section, select “Heading 1”, for a subsection – “Heading 2”, and so on;

Correct location document levels will allow you to quickly navigate its structure and will make the table of contents as convenient as possible.

Prepare a place for keeping. It can be at the beginning or end of the document on a new sheet. According to the standard, the table of contents page is not numbered.

Instructions for versionsWord2003 and 2007

Word 2003

In Word 2003, users cannot create automatic tables of contents by selecting . Only the header markup feature is available. Follow the instructions:

1 Open a document, which contains text unformatted with headings;

2 Add levels. To do this, select each subheading in turn, click on the tab "Format" and in the styles tab, select the first, second or third levels;

3 Once all the headings are formatted, you can move on to creating organized content. Click on the menu item "Insert";

5 In the window that opens, check the box "Page numbers to the right". This will allow you to visually highlight the section and its page number. In the field "Sample" you will see a preview of the content;

6 In the same window, open the tab "Table of contents";

7 Press the key "Structure panel" to make it inactive. If this is not done, a system error will appear when creating a list of partitions;

8 Click on "OK".

To update the sections field right click on the content and select the update method - page numbers only or the entire update.

Fig.7 – result of creation in Word 2003

Word 2007

In Word 2007, you can only create an automatically collected list of sections. The user cannot manually create the arrangement of paragraphs and subparagraphs of the “Table of Contents” function in this version of Word. Follow the instructions:

Open a document in which all the headings have been created in advance;
Create a blank sheet at the beginning or end of the file;
Go to the "Links" tab;
Click on the “Table of Contents” item and select its template in the drop-down list;

Next, a list with all sections of the file will automatically appear on the page. In Word 2003 and 2007, the content has a tabular structure. It does not update automatically after changes are made to the body of the document.

To edit a list, select it by double-clicking. Now you can create formatting for list items − make headings bold or italic text, change color, apply marker.

Remember! If you change the value of the section name, page numbers, or add a new part, you must manually update the table of contents for the changes to be reflected. Otherwise, when you try to print, error text will appear instead "Header not defined".

To update the content, click on it and in the context menu click on "Update content" or go to the tab "Links" and click on "Update table".

We do inWord 2010

Starting from version 2010, you can create fully automated options in Word. Their main difference is that the program itself monitors changes in the document and updates its contents. The user no longer needs to monitor this.

It is also possible to select a template. Users can choose the type of list they like from those proposed by the developer or create their own custom type of list.

You can create a list of sections for an empty document. This is very convenient if you are starting to write a document from scratch. All sections will be created automatically from a new page after adding a table of contents. The user will only have to fill in each section with text.

If you need to add a table of contents to an existing document, you must manually add text levels. These levels are the subheadings of the file. Select the line with the name of the document item and in the “Links” menu tab and click on the button "Add text." In the drop-down list, select the level value - first, second or third.

After adding all the levels to the “Links” menu, click on “Table of Contents” and select the template you like. The object will be created automatically and added to a new page of the open document.

Users of Word 2010 can easily move between sections of a document not only by clicking on the desired section in the table of contents, but also by working with . Once created, it will appear on the left side of the window. By clicking on one of the blocks, you are automatically taken to the corresponding page of the file.

Have you ever created really large documents in Microsoft Word? If so, you probably know that Word doesn't always handle them well. Sometimes it makes more sense to split a long document into several separate Word files.

But how can you be sure that the pages are numbered correctly, and how can you create a table of contents and index for the entire document? In this case, a tool called Master Document(Main document). It allows you to combine multiple Word files into one.

Main document is a Word file that contains links to a list of other independent Word files called attached documents. The contents of attached files are not transferred to main document, but only connected with it. This makes it possible to edit nested documents individually. Any changes made to subfiles are automatically reflected in the main document. If several people are working on one project at once, the master document allows you to distribute separate parts of it to different participants for simultaneous work.

In this article we will show the basic techniques for creating a main and subdocuments from a sketch, as well as creating a main document from existing files. We'll also show you how to easily add content to the beginning of your main document.

Creating the main document from a sketch

If you start creating a main document without having any finished material, you can create it from a sketch. To do this, create new document Word and save it, giving it a file name that makes it clear that this is the main document.

After you have saved your main document, go to the tab View(View) and press Outline(Structure) in section Document Views(Viewing modes).

Enter headings for your document in outline view, changing their levels. To do this, use the drop-down list of levels or the green arrows in the section Outline Tools(Working with structure).

When you have entered all the headings you want, press the command Show Document Master Document(Main document).

In the section Master Document(Main Document) new features will become available. Select the entire document structure and click Create(Create).

Pressing this command encloses each document in its own container. At this point, save the main document again.

Each container in the main document becomes a separate file, as shown below. The name of the first header in each main document container is used as the file name for the corresponding subdocument.

To return to a previous viewing mode, such as Print Layout(Page Layout), click Close Outline View(Close Outline Mode) under Close(Closing).

To add content to your main document, place the cursor at the beginning of the document and open the tab References(Links). Click on the drop down menu button Table of Contents(Table of Contents) and select one of the auto-assembled table of contents options to insert the auto-assembled table of contents at the selected location.

To see the section breaks Word inserts when creating subdocuments, go to the Home(Home) and click the line break symbol in the section Paragraph(Paragraph).

Word will show the section breaks and their type.

When you create a main document from a sketch, Word inserts a section break (on the current page) before and after each subdocument you create. This means that your document has no pagination. However, you can easily change the type of each section break.

The following image shows what your document looks like in outline view with subdocuments expanded.

Create a main document from existing Word files

If you already have some templates and you want to include them in the main document, you can create a new file for the main document and insert existing files into it as attachments. To do this, create a new, blank Word document and save it as we did earlier when creating a master document from a sketch.

Go to the tab View(View) and in the section Document Views(Viewing modes) select Outline(Structure). The active tab will appear on the Ribbon Outlining(Structure). Click Show Document(Show document) in section Master Document(Main Document) to enable additional functions. To add subdocuments to the main document, click Insert(Insert).

In the dialog box Insert Subdocument(Insert Attached Document) Browse to the location of the Microsoft Word documents you want to insert. Select the first file you want and click Open(Open).

For convenience, store subdocument files in the same folder as the main document file.

If a dialog box like this appears, informing you that a certain style is present in both the subdocument and the main document, click the button Yes to All(Yes for everyone). This way, all styles in subdocuments will match those set in the main document.

Repeat the same steps for all documents that need to be attached to the main document. When you're done, you can collapse all subdocuments if you want. To do this, click Collapse Subdocuments(Collapse subdocuments) in the section Master Document(Main document) tab Outlining(Structure).

To collapse subdocuments, the main document must be saved. If you have not done this before, a dialog box like this will appear. Click OK to save the document.

Notice that each main document container shows full path to the attached document file. To open an attached document for editing, you need to double-click on the document icon in the upper left corner of the container or click on the link to the file while pressing the key Ctrl.

When you insert an existing file into a main document, Word adds a section break (from the next page) before each subdocument, and a section break (on the current page) after each subdocument. If you wish, you can change the type of each break.

To view the main document not in outline view, go to the tab View(View) and select a mode Print Layout(Page Layout) or any other.

You can add content in exactly the same way as we did earlier when we created the main and subdocuments from outlines.

By inserting all subdocuments into the main document, you can add or edit headers, footers, create a table of contents (as already shown), an index, or work with other things that usually make up a complete document.

When you edit a subdocument, its content in the main document is updated. This is true when creating a master document using any of the methods discussed in this article.

Main documents in earlier versions of Word sometimes corrupted subdocuments. You may encounter this issue in Word 2010 as well. More detailed information For information about this problem, visit the Microsoft Customer Support website.

Although Word automatically creates a blank document when you open it, sometimes you need to create documents manually. Creating a document is one of the simplest operations in Word. To create a new document, you need to click on the Office button and select the New command from its menu (Fig. 2.2) or press the key combination Ctrl+N.

Rice. 2.2. Run New Office Button Menu

When you press the keyboard shortcut, the document will be created automatically based on the Normal template. This template is the base template for most documents and is a blank document that is used as the basis for a new document. In this case, all the contents of the template are transferred to the created file, and the template itself remains unchanged.

When you execute the New command from the Office button menu, the Create Document window opens (Fig. 2.3).

Rice. 2.3. Window Create Document

In this window you can select a template based on which the document will be created. Most often, the New Document type is used to create simple documents. In this case, the document is created based on the Normal template.

Note
Templates can make it easier to work on documents of a certain type: letters, faxes, resumes, reports, etc. Read more about working with templates in section. 4.8.

To create a new document, you need to select a template in this window and click the Create button.

Opening a document

During the work process, the user often has to not only create documents, but also make changes to existing ones. To do this, you must open the document in one of the following ways.

Opening a document from outside Word

It is not necessary to open documents in the program itself. If the document was created in a format that is associated with Word, there are many ways to open it. The icon indicates that the document can be opened in Microsoft Word.

located next to the file name.

A Word document outside the program window can be opened in several ways: by double-clicking on its name in the folder window; by right-clicking on the file name and selecting the Open line in the context menu (see Fig. 1.15); by executing the Start > Documents command (if you have recently worked with the document).

When you open a file using one of the above methods, Microsoft Word will launch and the selected document will be opened in it. If the application has already been launched, an additional window will open. If the program was launched, but there were no documents open in it, the file will open in the same window.

Advice
If you often work with a document, you can add a shortcut to it on your Desktop so you can quickly open the file when you need it. How to do this is written in section. 1.2.

Open a document in Word

Often when working with a Word document, you need to open another document. To open a document in the program, you need to execute the Open Office button menu command (Fig. 2.4) or press the key combination Ctrl+O.

Rice. 2.4. Execute Open Office Button Menu

Whatever method you use, a document opening window will appear (Fig. 2.5).

Rice. 2.5. Window Open Document

To open a file using this window, do the following.

1. Select the drive where the file is located.

2. Select the folder where the file is stored.

3. Double-click on the file name or select it and click Open.

By default, the Open Document window displays the contents of the My Documents folder. If you open a document from some other folder, the program will remember it and the next time you call the Open Document window, it will show its contents. However, if you close Microsoft Word and open the Open Document window during your next session, the application will display the contents of the My Documents folder again.

If you save most of your documents in a folder other than My Documents, you can change the default directory displayed. This will save you quite a lot of time, since you will get rid of the need to go to the desired folder every time to open a document.

To change the default folder in the Open Document window, do the following:

1. Click on the Office button and click the button in the menu that appears Word Options(Fig. 2.6).

Rice. 2.6. Word Options button on the Office menu

2. In the Word Options window that appears, go to the Saving section (Fig. 2.7).

Rice. 2.7. Settings for saving Word documents

3. The Default file location line shows the full path to the folder that opens by default when the open and save document windows appear. To change this folder, click the Browse button to the right of this line.

4. The Change Location window will appear, in which you should select the desired folder.

5. After specifying the folder, click OK twice to close the folder selection and Word settings windows.

On the left side of the Open Document window there are shortcuts to the folders from which documents are opened most often. This is the so-called address bar, which contains links to the following folders:

Reliable templates – Word document templates;

Recent documents – documents that the user has recently worked with;

Desktop – files placed on the Desktop;

My Documents – documents located in the My Documents folder;

My Computer - allows you to open documents from any of the available hard, floppy and CD drives;

Network Neighborhood – allows you to open documents stored on computers local network or on the Internet.

To get to the listed folders in the opening window, you can simply click on their icons in the address bar.

If you work with other folders, you can open the desired directory using the Folder drop-down list (Fig. 2.8) or using the navigation buttons located to the right of the Folder list. Button with a folder image

allows you to move to a higher level, a button with a left arrow icon

– return to the directory you were in before. If you click on the triangle next to this button, you can select one of the last nine folders you went to (Fig. 2.9).

Rice. 2.8. Folder selection list in the Open Document window

Rice. 2.9. Folder shortcut list on the jump button

To avoid having to navigate to frequently used directories each time using the folder list or navigation buttons, you can add them to the address bar on the left side of the Open Document window. You can also add a drive or network share shortcut to this list.

To add a shortcut to a folder you frequently use in the location bar, follow these steps:

1. Right-click on the address bar and select the Small icons line in the context menu (Fig. 2.10). You will see that folder shortcuts take up much less space. You can add your own folders to the freed area.

Rice. 2.10. Selecting the Small Icons command from the context menu

2. Navigate to the folder you want to add to the list.

3. Right-click on the address bar and select the Add “folder_name” line (Fig. 2.11). The shortcut will appear on the panel (Fig. 2.12).

Rice. 2.11. Add a new shortcut to the location bar

Rice. 2.12. Address bar after adding a folder

To delete, rename a shortcut, move it up or down, right-click on it and select the desired command.

Note
The changes you make to the Open Document window will also affect the Save Document window (see below).

If the folder with the desired document contains many files, then to facilitate the search you can use the File name line. Enter the document title or part of it. As a result, in the File name line will appear full name a document located in this folder whose name matches the entered characters.

You can make sure that only files are displayed in the opening window the right type. To do this, use the File type list (Fig. 2.13). If you select the desired format, then all files with a different extension will not be displayed.

Rice. 2.13. File type list in the Open Document window

After the folder with the desired document is selected, to open it you need to double-click on its name. Another way is to highlight and use the Open button. Pay attention to the arrow next to this button. By clicking on it, you can select an option to open a document from a list, including the following (Fig. 2.14):

Open – opens the document in normal mode;

Open for reading – changes cannot be made to a document opened in this way;

Open as copy – opens a copy existing document so that the original document is not changed;

Open and Repair – allows you to restore a damaged file.

Rice. 2.14. List of file opening options

Opening frequently used files

The latest files you worked with can be opened using the Office Button menu list (see Figure 1.30).

By default, this list can store up to 17 recent file names. This number can be increased to 50. In this case, you will be able to open almost all working documents with one click of the mouse button, rather than using the Open Document window.

To increase the number of files Word remembers, do the following:

2. In the Word Options window that appears, switch to the Advanced section.

3. Using the scroll bar, move to the Screen area. In the Number of documents in the list of recent files list, specify required quantity files in the range from 0 to 50 (Fig. 2.15).

Rice. 2.15. Parameter that specifies the number of files that the program remembers

4. Press the OK button to confirm your selection.

5. Open and close several different files one at a time. Make sure Word remembers all the files you open by looking at the Recent Documents list on the Office Button menu.

When the specified number of files in the list is reached, the names of files that were worked with later begin to displace the names of files that were opened earlier. However, you can pin the file name to this list. To do this, click on the button

which is located to the right of the file name. As a result, the button will change its appearance to

and the file will be pinned to the list.

If you don't want anyone to see what files you're working with, you can disable the program from remembering the last files you opened. To do this, just set the Number of documents in the list of recent files parameter to 0. In this case, Word will not remember the names of the files that are opened.

Saving a document

When working in Word, it is very important to save documents constantly. Typing and editing text is half the battle; the main thing is to save your work. Until the document is saved, all the information that you see on the screen is in the computer's memory and disappears after closing the program. To be able to use it later, you need to write the data to a file and save it on your hard drive.

Note
Saving your work every few minutes using a keyboard shortcut is a very good habit. Unfortunately, not all computers have uninterruptible power supplies installed, and voltage surges or short-term power outages are not uncommon. As a result, the work may be irretrievably lost. So save as often as possible, otherwise you risk losing your job.

Saving a new document

When you save a document for the first time, you need to specify its name, select the folder in which it will be stored on disk, and also set the file format. All required parameters are indicated in the Save Document dialog box (Fig. 2.17), which appears when one of the above commands is executed.

Rice. 2.17. The Save Document window

This window resembles the Open Document window: on the left there is an address bar containing links to folders that are most often used to save documents, at the top there is a list of drives and folders, as well as navigation buttons, at the bottom there is a File name field and a File type list.

To save a document, do the following.

1. Using the location bar or folder jump list, select the folder where you want to save the document. You can also create a new folder using the Create folder button (Fig. 2.18).

Rice. 2.18. Toolbar of the Save Document window

2. Enter a file name in the appropriate field. By default, the program will name the file Doc1 (the sequence number may be different).

3. Select a file type.

Attention!
Word 2007 uses new format files – DOCX. It is installed by default. Files of this type cannot be opened in previous versions of the application. For compatibility with previous versions of Word, choose to save in the DOC format. This format in the File type list corresponds to the line Word Document 97–2003.

If you usually save files not in the DOCX format, but in some other format (for example, in DOC or RTF), then selecting the desired format from the File type list each time is inconvenient. You can simplify the saving process by changing the default file type used for saving. For example, it is very useful to set files to be saved by default in the DOC format, which is used in previous versions of Word.

To change the default file type for saving, do the following:

1. Click on the Office button and in the menu that opens, click the Word Options button (see Figure 2.6).

2. Go to the Saving tab.

3. In the Save files in the following format list in the Save Document area, select the desired format (Fig. 2.19).

Rice. 2.19. Set the file extension in which Word saves documents by default

Using the Save As command

If you need to save changes you've made to a document while keeping the original file, you can use the Save As command on the Office Button menu. This command contains a submenu that opens when you hover over the command (Figure 2.20).

This feature can also be useful if you want to save a DOCX file in the format of previous versions of Word (to do this, select the Word Document 97–2003 line from this menu). Using the Save As submenu, you can also save the current document as a template, select other formats to save, and open Help for information about enabling support for PDF and XPS formats.

When you select any command of the Save As submenu, except for the Find add-ons for other file formats item (when selected, a help window opens), the Save Document dialog box discussed above will appear, in which you will need to specify the name of the document, and also select the folder in which it will be saved. stored on disk. In the File Type line, the file format is automatically selected depending on what command you selected in the Save As submenu. For example, if you click on the Word 97–2003 Document command in the Save As submenu, then this particular format will be automatically indicated in the File type list. If necessary, you can select a different format from this list.

Attention!
After you save the file using the Save As command, the original file will be closed and a new file will open in the Word window. To return to working on an old file, you need to open it again.

To learn how to quickly perform basic operations with Word files, try the following exercise.

1. Launch Word program by clicking Start > Programs > Microsoft Office > Microsoft Word 2007. You will see that the program has automatically created a document called Document1. Let's create another document.

2. Click on the Office button and in the menu that opens, select the New command (see Fig. 2.2).

3. In the window that appears, make sure that the New Document template is selected in the Empty and Recent section. If it's not, then highlight it. Click the Create button on the right bottom corner window Create a document. The document creation window will disappear and a new document window will open called Document2.

4. Enter arbitrary text and select the Save command from the Office button menu (see Figure 2.16).

5. In the Saving Document window that appears, use the address bar to go to the Desktop.

6. In the File name field, enter a name for the document, for example My first document. Make sure that Word Document is selected in the File type list (Fig. 2.21).

Rice. 2.21. Save document window

8. Make sure that the name of your file appears in the title bar of the Word window instead of the name Document2 (Fig. 2.22).

Rice. 2.22. Word document saved

9. Close the program window by clicking the Close button in the title bar.

10. Go to the Desktop, find the one you created among other files and, by right-clicking on its icon, select the Open command in the context menu (Fig. 2.23). You will see that Word has loaded and your file is open.

Rice. 2.23. Opening a Word Document from the Desktop

To better reinforce basic file operations, try doing similar operations, such as creating and saving a file using keyboard shortcuts. The ability to quickly work with documents will be very useful to you.

Saving all open documents

If you work with several documents at once, you often need the ability to save changes to them simultaneously. In the previous version of Word, the file menu had special team for this purpose – Save all. There is no such command in Word 2007, but you can add a special button to the Quick Access Toolbar. To do this, do the following.

1. Click on the Office button and in the menu that opens, click the Word Options button (see Figure 2.6).

3. In the Select commands from list, select the Commands not on the ribbon line and find the Save all command in the list (Fig. 2.24).

Rice. 2.24. Customizing the Quick Access Toolbar

4. Click the Add button. The Save All button will appear in the right list. Click OK to close the Word Preferences window. The added button will appear on the quick access panel (Fig. 2.25). Now, when you click it, changes will be saved in all open documents.

Another option for saving all open documents is to assign a keyboard shortcut to the corresponding command, such as Ctrl+S, which, as you already know, is used by default to save a single document. If you assign it to the Save All command, it can make your work easier. To assign a keyboard shortcut to a command, do the following:

1. Click on the Office button and in the menu that opens, click the Word Options button (see Figure 2.6).

2. In the window that opens, go to the Settings section.

3. Click the Settings button, which is located at the bottom of the window near the Keyboard shortcuts line. The Keyboard Settings window appears.

4. In this window, in the Categories list, select the Commands item not on the ribbon, and in the Commands list, select the line FileSaveAll.

5. In the New keyboard shortcut line, enter the appropriate combination (just press it on the keyboard) (Fig. 2.26).

Rice. 2.26. Keyboard settings window

6. Click the Assign button. Click the Close button and then the OK button to close all settings windows.

Autosave

Word has many features to help users remember to save their work. One of them is autosave document. With its help, you can set the time interval after which the program will automatically save all changes made to the document. In this case, in the event of a program failure, there will be a chance that the last data entered but not manually saved will be saved. Autosave is enabled by default and runs every 10 minutes. The data is saved in the Drive:\Documents and Settings\Username\My Documents folder. To change your AutoSave settings, such as reducing the number of minutes after which AutoSave occurs, do the following:

1. Click on the Office button and in the menu that opens, click the Word Options button (see Figure 2.6).

2. In the window that opens, go to the Saving section (see Fig. 2.7).

3. In the Autosave every...minutes line, specify the period of time after which Word will save your work. You can increase it to two hours (that is, 120 minutes) or decrease it to one minute.

4. To change the folder where autosave will be performed, click the Browse button to the right of the Default file location line and select the desired folder.

Document Properties

When working with Word documents, it is often necessary to save their properties, that is, to indicate what the this document who is involved in its creation and editing, include keywords and notes. This is especially true for documents that contain large number data on many pages. If someone wants to look at your work, document properties can quickly determine which data is particularly important.

To make the necessary entries, do the following.

1. Click on the Office button and in the menu that opens, select Prepare. A submenu will appear (Fig. 2.27).

Rice. 2.27. Submenu Prepare Office Button Menu

2. Execute the Properties command. Under the ribbon at the top work area Data entry fields will appear (Fig. 2.28).

Rice. 2.28. Fields for entering document data

3. Fill in the required fields.

4. To open a window with additional properties, click the Document Properties button in the upper left corner of the data entry area and select the Additional Properties command in the menu that appears.

5. A window will open. The Document tab displays the data specified in the data entry area under the ribbon (Fig. 2.29).

Rice. 2.29. Document properties window, Document tab

6. In addition to the data already entered, this window contains various additional fields. If on the Document tab you select the Create a drawing for preview checkbox, the program will create an image of the document sheet that was visible on the screen at the time of saving. This image, as well as all data entered on the Document tab, will be shown in the folder window when a file is selected (Fig. 2.30).

Rice. 2.30. View of the file for which the preview image was created in the folder window

In addition to the information you specify on the Document tab, the Document Properties window displays the following information about the file.

The General tab (Fig. 2.31) contains information that is automatically recorded when saving a file: the path to the folder in which it is stored, size, format, date of creation and last modification.

Rice. 2.31. Document properties window, General tab

The Statistics tab (Fig. 2.32) provides information about who and when changes were made to the document, how long it took to edit, as well as various statistical data: number of pages, paragraphs, words, icons, etc.

Rice. 2.32. Document properties window, Statistics tab

On the Composition tab (Fig. 2.33) you can view the structure of the document.

Rice. 2.33. Document properties window, Composition tab

On the Other tab (Fig. 2.34) you can set additional properties, in particular working group, editor's name and other information. To enter additional custom properties:

· select a property from the Name list;

· select the property value type from the Type list;

· enter a value in the Value field;

· Click the Add button.

Rice. 2.34. Document properties window, Other tab

2.2. Simultaneous work with several documents

Microsoft Word allows you to work with several documents at the same time. In this case, each new document opens in a separate window, and the user, working in full-screen mode, sees only the last open document. If you need to move from one open document to another, you can use one of the following methods:

Click on the button of one of the open documents on the Taskbar (Fig. 2.35);

Rice. 2.35. Selecting a Word document from the Taskbar

Switch to the Ribbon View tab, in the Window group, click the Go to another window button and select the desired one in the list of open documents that appears (Fig. 2.36);

Rice. 2.36. List of open files

Apply the keyboard shortcut Ctrl+F6;

Press Alt+Tab and, while holding down the Alt key, press Tab until required document Word will not be selected (Figure 2.37).

Rice. 2.37. List of open applications that appears when you press Alt+Tab

Note
When you press the Alt+Tab keys, the list that appears will contain not only open documents Word, but also all other windows running in at the moment programs.

Window management

In Word 2007, the close document button coincides with the close button of the program window (Fig. 2.38). If several documents are open, then when you close one of them, the rest remain open. When closing last document This button also closes the program window.

Rice. 2.38. Close document button

In addition, the document can be closed using the keyboard shortcut Ctrl+W or the Close command from the Office button menu (Fig. 2.39). In this case, after closing the last document, the program window remains open.

Rice. 2.39. Office Button Menu Close command

If at the time of closing the changes in the document have not been saved, a window will appear asking whether it is worth saving the changes in the document. To confirm saving the changes, click the Yes button; to reject, click the No button. To return to the document and continue working with it, click the Cancel button.

Attention!
If you ignore the prompt to save the document when closing a document, the unsaved data will be lost.

Comparing two documents

In earlier versions of Microsoft Word (for example, in Word 97), each document had three window size control buttons, which duplicated the program window size control buttons and differed only in that their action extended to the current document. With their help, it was possible to collapse documents and place them side by side in the program window. In Microsoft Word 2007, this can be done using the Next command, which is located in the Window group of the View tab on the ribbon (Fig. 2.40). If two windows are open when executing this command, the program will place them side by side on the screen (Fig. 2.41). If more than two windows are open, the Compare side by side window will appear (Fig. 2.42), in which you will need to indicate which document you want to compare the current one with.

Rice. 2.40. Near Button

Rice. 2.41. View of documents after executing the Compare next to command

Rice. 2.42. Compare side by side window

When you switch to the document comparison mode, the synchronous scrolling mode is automatically activated, that is, when you scroll one document, the second will also scroll. To disable synchronous scrolling, you need to click on the Window button and release the pressed Synchronous scrolling button (Fig. 2.43). To enable scrolling again, you need to click on this button again.

Rice. 2.43. Window button menu

The Restore window position button allows you to return the position of two windows next to each other if, for example, one of the windows is minimized.

To exit document comparison mode, you must do one of the following:

Click the Next button in the Window button menu (see Fig. 2.43);

Click the Maximize button, which is located at the top of the window, next to the close button.

Comparing multiple documents

If you need to compare several documents at once, you can use the Arrange All command, which is located in the Window group of the View tab on the ribbon (Fig. 2.44). After completing it, all open documents will be placed on the screen, and you can easily compare them and make the necessary adjustments (Fig. 2.45). The size of any window can be changed if necessary.

Rice. 2.44. Arrange All button

Rice. 2.45. Word window after organizing open documents

Attention!
If you close one of the documents or open a new document, the arrangement will not be saved.

This mode is convenient to use by folding the tapes to increase the working area (Fig. 2.46). How to roll the ribbon, read in section. "Tape" ch. 1.

Rice. 2.46. Organizing documents with rolled tapes

Splitting a window into several areas

In some cases, such as when working with a large document, you may need to keep two areas of the document in view at the same time. To do this, there is a Split command, which is located in the Window group of the View tab on the ribbon (Fig. 2.47). After completing it, a layout line will appear on the screen, the position of which can be set by clicking the mouse button (Fig. 2.48).

Rice. 2.47. Split button

Rice. 2.48. View of the Word window after partitioning

2.3. Document scale

Zoom helps you increase or decrease the size of the document that appears on the screen. The scale affects only the appearance of the document on the computer screen, and not the image obtained when printed! Using zoom, you can see a large number of document pages at once, or you can view just a few lines if you need to look at the data in detail.

To change the document scale, do one of the following:

By moving the slider at the bottom of the window to the left or right, reduce or increase the scale within the range from 10 to 500% (Fig. 2.49).

Rice. 2.49. Slider to change the scale at the bottom of the window

Click the zoom button at the bottom of the window next to the zoom slider. As a result, a window will open in which you can select the scale of the document (Fig. 2.50).

Rice. 2.50. Window Scale

You can make any changes to the document divided in this way. When the split is no longer needed, execute the Remove Split command, which is located in the Window group of the View tab on the ribbon.

Go to the View tab of the ribbon and in the Scale group, click on the button corresponding to the desired scale (Fig. 2.51). Here you can choose to display 1:1, full page, two pages, or fit to page width. When you click the Zoom button, a window of the same name will open (see Fig. 2.50).

Rice. 2.51. Scale group of the View tab

2.4. Document viewing modes

Microsoft Word is a multifunctional program. The documents created in it can be very different - from small text notes to web pages and large projects on which a large number of users work. Obviously, such different documents need to be viewed in different ways. If the final stage of working on a document is printing it, it is advisable to see how it will look on a sheet of paper and how many pages it will contain. If you are creating a web page, then you definitely need to evaluate how it will look in the browser. Finally, if you're working on a large document that contains many sections and subsections, it's much easier to navigate through it using headings.

Word provides several document viewing modes:

Page layout;

Reading mode;

Web document;

Structure;

Draft.

You can switch between document viewing modes using the Document Viewing Modes group of the Ribbon View tab (Fig. 2.52) or using the buttons located in the status bar (Fig. 2.53).

Rice. 2.52. Document viewing modes group

Rice. 2.53. Buttons for switching document modes in the status bar

In addition to these modes, which are basic, there are several additional ones:

Document Outline and Sketches, which can be switched to using the Show or Hide group of the Ribbon View tab;

A preview that you can access by choosing Print > Preview from the Office Button menu.

Let's look at the features of working with each mode.

Page layout

In the Page Layout mode (Fig. 2.54), the document is displayed in the form in which it will be printed. In this mode, all pictures are visible, there are headers and footers, vertical rulers, columns, margins and page borders. The document itself is divided into pages that are clearly separated from each other. This mode is convenient when working with documents that will subsequently be printed. In Page Layout mode, it is convenient to manually set document margins using horizontal and vertical rulers.

Rice. 2.54. Microsoft Word window in Page Layout mode

Reading mode

Reading mode was created to allow users to freely read and navigate through a document without printing it (Fig. 2.55). The name of this mode speaks for itself - it is most convenient to work with a document if you need to study in detail what is written in it.

Rice. 2.55. Microsoft Word window in reading mode

In reading mode, two pages are displayed in full screen with the maximum size, while the ribbon, quick access toolbar, rulers, status bar, etc. are not shown on the screen. Tools are available that allow you to make notes in the text - highlight with color and create notes. The Service button allows you to access some other tools (Fig. 2.56). You can also save and print the document using the appropriate buttons in the upper left corner of the window.

Rice. 2.56. Service button menu

You can switch between pages in several ways:

By clicking the button with an arrow in the right (to go to the next page) or in the left (to go to the previous) corner of the window;

Clicking on the right or left edges of the page when the mouse pointer is in the shape of a palm;

By clicking the Previous screen or Next screen buttons, which are located at the top of the window and look like arrows;

Using the mouse wheel or the Page Up and Page Down keys;

Using the menu that appears when you click at the top of the window on the image of the current page (Fig. 2.57). Using this menu you can go to a specific page. In addition, here you can enable the display of the document outline or thumbnails.

Rice. 2.57. Menu for switching between pages

By clicking the View Options button, you can configure viewing of the document in a form convenient for you (Fig. 2.58).

Rice. 2.58. Reading mode settings

To exit reading mode, click the Close button in the upper right corner of the window.

Web document

The Web Document mode is intended for creating web pages or documents that will be viewed on the screen (Fig. 2.59). In this mode, you can see the background of the page. Regardless of the page layout, in Web Document mode, text always fits in the document window. Graphics in this mode are positioned as they would be visible in the browser. Thus, the Microsoft Word window in this mode resembles an Internet browser window, and you can see how your document will look in the browser.

Rice. 2.59. Microsoft Word window in Web Document mode

Structure

The Structure mode is used when creating large documents rich in headings and subheadings (Fig. 2.60). To work with this mode, the document must be formatted using styles (see Section 4.7), otherwise this mode will not be able to help.

Rice. 2.60. Microsoft Word window in Outline mode

The Structure mode allows you to control the harmony and consistency of the presentation of materials in the text. In this mode, paragraphs and headings are indented to indicate their level. The lower the title level, the greater its indentation from the left border of the window. To make the level of each heading more clear, the text can be collapsed and only the position of the headings can be observed. In the Structure mode it is convenient to work with the main document, which allows you to group files of several parts or chapters in a large document. In the Structure mode, headers and footers, graphic objects, backgrounds, and paragraph formatting are not displayed.

When you switch to Outline mode, the Outline contextual tab appears on the ribbon. It contains special tools for working in this mode, allowing you to quickly collapse and expand text, and rearrange the document.

Note
Outline mode requires special Word skills. It is difficult for inexperienced users, so detailed description this mode is given in section. 7.3.

Draft

The Draft mode (Fig. 2.61) was created for typing and formatting text. It does not show the page layout; some page design elements, such as headers and footers, do not display pictures. But in this mode, text formatting elements are visible. When working in Draft mode, you can see the largest possible portions of text on the screen, since it does not display page margins. It also makes it easy to scroll text in a window. If you are working with a multi-page document, the bottom edges of the page will appear as dotted lines in this mode.

Rice. 2.61. Microsoft Word window in Draft mode

Document outline

The Document Outline mode is an additional mode and works with any of the ones discussed above. With its help, you can quickly navigate between different sections and subsections of a document, and also view the structure of the document. To use this mode, as when using the Structure mode, the document must be formatted using styles.

When switching to this mode, the Microsoft Word window is divided into two parts (Fig. 2.62). The document itself is displayed on the right in the previously selected mode. The elements of the document structure will appear on the left. To quickly jump to any place in the document, simply click on the desired heading on the left side.

Rice. 2.62. Microsoft Word window in Document Outline mode

Note
Read more about working with the Document Outline mode in section. 7.3.

Sketches

The Sketches mode, like the previous one, is also additional and works with all main modes. This mode allows you to conveniently switch between pages. When using it, page thumbnails appear on the left side of the document, and the selected page is presented on the right side of the window (Fig. 2.63). When you click on a thumbnail, the corresponding page appears on the right side.

Rice. 2.63. Microsoft Word window in Thumbnail mode

Preview

The Preview mode, which is enabled using the Print > Preview command or the Ctrl+F2 keyboard shortcut, allows you to preview the document before printing. In this mode, you can see one or several pages of the document in full on the screen (Fig. 2.64).

Rice. 2.64. Microsoft Word window in Preview mode

This mode helps determine how the document will look when printed. It will be especially useful if the document contains graphics and other embedded objects. Even if the document contains nothing but text, be sure to preview the document in this mode before printing. It often happens that in it you can see a few lines of text that have moved to the next page, or other minor flaws and immediately correct them.

In Preview mode, instead of the standard tabs on the ribbon, there is only one - Preview. Using the tools of this tab, you can send a document for printing, open a window with print settings, set margins, orientation and sheet size. In addition, you can configure display parameters: display or hide rulers, enlarge individual parts of the page, and determine the display scale.

Pay attention to the Shrink to Page button, which is located in the View group on the ribbon. If, while viewing, you notice that several lines do not fit on the last page, use this button. The program will make some formatting adjustments (for example, make the font a little smaller), which will be almost invisible, and the document will look much better, since the last page will be filled out and will not contain only two lines.

To exit Preview mode, click the Close Preview Window button on the ribbon.

Advice
If you have questions related to the topics covered in this chapter, please refer to Section 11.3 – perhaps you will find the answer to your question.

For the average user, whose goal is to simply use the program as a text editor, there is no significant difference between the two versions. Moving away from the 2003 version, the creators decided to visualize all the functions as much as possible, and most of them are indeed in plain sight.

Home tab:

Insert tab

Page Layout Tab

Review Tab

View Tab

Those functions that are not visible can be found by clicking on the symbol in the lower right corner of each menu in which it appears:

How to edit text

By default, text in the 2007 version has the following parameters:

In the 2010 version, the font has different initial parameters:

To set other text parameters, you can initially select the desired font, its size or color, and the text will accept these parameters. If the text has already been entered, you need to select it by holding down the left mouse button and dragging it from the beginning to the end of the text passage, and then change it.

How to make a second page

To make a second page in Microsoft Word 2007/2010, you do not need to press the Enter key repeatedly. There is a “Page Break” function for this purpose. You will find it in the “Insert” tab.

A page break is not as static as the void created by many Enter presses. If you add a little text at the top before the page break, it will not affect the state of the next page after the break.

If you have a lot of information, a new sheet will be automatically created when the text no longer fits on the first sheet.

How to move text using a ruler

There are two bars at the top and on the left side of the Microsoft Word 2007/2010 window.

Using a ruler, you can move text without making a lot of spaces, but with two or three clicks of the mouse.

First line indent. Makes a paragraph the desired size, while the Tab key is set to the default value of 1.25 cm. Select a paragraph or all text, and set the desired first line indent.

To move all text to the right except the first line, use Indent

If you need to place all the text closer to right side, drag the rectangle called “Left Indent”.

Click on any number on the ruler with the mouse. This sign appears on it.

Now, after pressing the Tab key, the text will move this distance and will be located to the right of the sign.

Click again on another ruler value, move the cursor further on the same line, and press Tab again.

This makes it convenient to distribute text when designing works, titles, etc.

To avoid accidentally grabbing the wrong tool on the ruler, there is this small window on the left side of the ruler:

With each click on it, one of the tools will appear:

Having selected one of them, it will appear when you click on the ruler until you replace it with another.

How to make an interval

To set the required spacing between lines in the text, go to the “Home” tab. In the paragraph menu there is a symbol, clicking on which brings up a window with standard line spacing options.

You can adjust the spacing according to your own parameters if you select the “Other line spacing options...” item.

When you change the spacing value, the bottom “Sample” window will clearly show the gap between lines of text.

How to Space Between Paragraphs

In the main tab, the “Paragraph” menu, there is a tool for editing line spacing, and here the user will also find a function for adding space before and after a paragraph.

Place the cursor in the desired paragraph and select one of the spacing options - single, one and a half, double or other.

How to find out the number of characters

In order to find out the number of characters in a document, the number of words or pages, just look in the lower left corner open window Microsoft Word 2007/2010. The number of pages and information about which page the user is currently on is immediately displayed in the line “Page: 1 of _”. Other statistical data can be obtained by clicking on the line “Number of words: _”.

How to make pagination

The blank sheet in the program has its own invisible markings. At the top and bottom of the sheet there are areas for headers and footers, which are empty by default.

Any text (entered manually; it will be repeated on each sheet) or page numbering can be located here.

Double-clicking with the left mouse button on the sheet area closer to its top or bottom border will automatically open the header and footer editing designer for the user. In the menu on the left you can select any of the desired types of numbering.

The numbering can be located at the top of the page, at the bottom, and even in the margins.

You will also find the page numbering function in the “Insert” tab.

How to make content in Word

To use the auto-assembled table of contents, you need:

— set the style of the heading or subheading (“Home” - “Styles”) for those sentences that should be in the content;

- add a table of contents in the right place (“Links” - “Table of Contents” is one of the types of table of contents).

You can change the style - choose the desired font, color, spacing, and set it for the header style. All other proposals in this style will have the same design.

You can also change the word “Table of Contents”. Select it and use the tools from the Font panel.

How to make content without dots

You've added a table of contents to your text, but you don't like that the space between the section title and the page number is filled with dots. This can be changed. Highlight your table of contents, then go to the "References" tab.

After clicking "Table of Contents" a dialog box appears. In the Placeholder line, select any of the four options and click OK.

After this, another dialog box will appear asking you to confirm that you really want to apply the adjustments to the table of contents. Click Yes again.

The row filler will then be the one you selected. In the example, we chose the placeholder “(none)”, that is, there is nothing as a placeholder between the words and the number.

How to hyphenate words

To add hyphens to the text, go to the “Page Layout” tab.

Here in the Page Setup menu you will find the Hyphenation tool. Click on the arrow in the command line and a menu with hyphenation options will open.

To automatically hyphenate, select the “Auto” line.

How to make a footnote

To make a footnote in Microsoft Word 2007/2010, go to the "References" tab.

Place the cursor after the text you want to point to as a footnote and click “Insert Footnote.” A small number will appear after the text, and at the bottom of the sheet there will be a line with the same number and a place for entering footnote text.

The footnote numbering will automatically follow the order in the text, regardless of the order in which you placed the footnotes - from the end of the document, from the beginning of the document, or scattered.

How to make a gap

The break function in Microsoft Word 2007/2010 is divided into two tabs. In the “Insert” tab in the “Pages” menu there is a “Page Break” item. It is used to move from the end of the text on one sheet to the beginning of the page of the next sheet in one click.

In the “Page Layout” tab, “Page Setup” menu, there is also a break function, but not only for moving to the next page, but also for breaking columns and sections.

You can see where the break is located using the “Display all characters” function on the main tab, “Paragraph” menu.

How to make a numbered list

To create a numbered list in Microsoft Word 2007 2010, go to the Home tab, Paragraph menu.

To select a numbering format, click on the arrow and the numbering library will open. It includes both Arabic and Roman numerals and letters of the alphabet.

If there is no suitable number format, you can set it yourself through the “Define new number format” item. In the “Number format” line, the character that is located after the number is specified.

How to make fields

Go to the "Page Layout" tab to set the page margin size in Microsoft Word 2007/2010. In the second left menu “Page Settings” there is a sub-item “Margins”. When you click on it, a window with standard field options appears.

You can also make them larger or smaller at your own discretion, or set specific fields for one page.

How to make a landscape sheet

The standard sheet orientation in Microsoft Word is portrait (vertical).

To make a page with landscape orientation (place the sheet horizontally), the user needs to go to the “Page Layout” tab, where the page options offer two types of sheet orientation.

To make just one sheet in a different orientation, select the text on the page you want, and then open the Page Setup dialog box.

Here, in the “Margins” tab, select the orientation for the sheet, and in the bottom line “Apply” select “to selected text”.

Result:

How to change the background of a sheet

To change the background of the sheet (from white to a different color, or to insert a picture as a background), go to the “Page Layout” tab in Microsoft Word 2007/2010. There is a “Page Background” menu and a “Page Color” item.

When you click on it, a window appears with color palette options. Select one from the available ones, or define another using the “More Colors” function.

To use a picture as a background, click on the “Fill methods” line. In the “Image” tab, select the desired image from those available on your PC.

How to split text into columns

To divide text into columns, go to the “Page Layout” tab.

Select the text you want to split into a certain number of columns and click the Columns icon. A menu will appear in which you can select the desired number of columns to distribute the text.

Click on “Three” and we get:

If you need more than three columns, click on the “Other columns” line, after which a window like this will open.

In the “Number of Columns” line, select the number you need (using the side arrows next to the line or manually using the keyboard), and also adjust the spacing between columns.

By clicking on the “Apply” menu, you can make a choice - to split the entire document into columns or only the section that is highlighted.

How to make a booklet

The booklet is an A4 sheet, which has a specific background, landscape orientation, and its text is divided into three columns.

Steps to create a booklet:

Select the color and font type you want using the Font panel in the main tab, and position the text as desired.

How to make a frame

If the user needs a regular frame in the form of a rectangular frame of the sheet, in Microsoft Word 2007/2010 you need to go to the “Page Layout” tab. In the “Page Background” menu there is an item “Page Borders”, click on it.

In the window that appears, select the type - “Frame” and the right type the line that will act as it.

Here they change its color, thickness, or choose a frame with a pattern instead of a line.

If you accidentally select the wrong type of frame, you can delete it. Immediately after making an incorrect choice, press the “Ctrl+Z” combination on your keyboard and go back to the “Page Borders” menu to select a different type.

How to make text in a frame:

Select the desired text.

And we get:

Then a window opens:

How to make a paragraph

To highlight a paragraph, write it from the so-called red line - indent the first line to the right. To make a paragraph highlighted in Microsoft Word 2007/2010:

In these versions of Word, text formatting and layout (indentation and paragraphing) are preserved as you move to the next paragraph after pressing Enter.

How to indent

Indentation in Microsoft Word (not only in the latest 2010 and 2007 versions) is the function of moving the left border of the entire text or one paragraph. It looks like this.

The functions to increase/decrease indentation on the “Home” tab will help you make an indent.

The same operation can be done using the program ruler.

Select the text that you want to indent and drag the rectangle slider called “Left Indent” to the desired distance.

How to make text vertical

There are two ways to make text vertical in Microsoft Word. The first is to add a caption.

Insert the text into the inscription:

The “Format” tab appears at the top:

In the “Format” tab there is a “Text Direction” button. Here we select the turn in the desired direction.

Move text to right place, and remove the caption frame:

The second way to make text vertical is to use a table.

Change cell sizes using up/down arrows:

Remove table frames using an eraser. Hover your mouse over the side of a cell after clicking the Eraser button in the Table Drawing menu on the Design tab.

How to underline text

To underline certain text in Microsoft Word 2007/2010:

You can select other underlines, or change the color by clicking on the “Other underlines” or “Underline color” line, respectively.

How to align text

To align text left, centered, or in another way, go to the “Home” tab, “Paragraph” menu.

Here in this area there are four buttons, which visually make it clear how the text will be positioned after they are pressed.

Select the text you want and click one of these buttons.

How to make an underscore line

To create a blank underlined line in Microsoft Word 2007/2010, use one of three methods:

Instead of the mouse arrow, a cross appears, which draws a blue line. You can change its color through the “Drawing Tools”.

Use an eraser to remove the side borders of the table.

Autocorrect from the program.

Enter from keyboard required quantity underscore "_". Then press Enter and AutoCorrect will make a solid black line out of them. Its length is adjusted using a ruler.

How to wrap text

When a Microsoft Word 2007/2010 document needs to add a picture around which text should be located, use the “Text Wrap” function.

Add an image to the document. This is how it will be positioned without wrapping around it.

Click on the picture. The “Work with Pictures” tab appears.

In the Arrange menu there is a text wrapping button. Clicking on it opens a menu with options.

Choose the one that suits you by clicking on the line.

How to make text the same

To ensure that all text in Microsoft Word 2007 2010 has the same font and layout settings, select all the text by pressing Ctrl+A on the keyboard.

Go to the Home tab and set required parameters font manually using the "Font" menu.

How to make different pagination numbers

In Microsoft Word 2007 2010, by working with headers and footers, you can set different headers and footers for even and odd pages. Instead of even page numbers, in this case you can write the phrase you need, which will be repeated identically on all other even pages.

Odd numbers will follow their course in order - 1, 3, 5, 7 and so on.

If you need to not show its number on one of the pages, it’s better not to delve into all the details, but just cheat.

How to make mirror fields

To make mirrored margins, go to the “Page Layout” tab. Select the text for which you want to apply this function.

Open the Page Setup dialog box.

In the page menu, click on the side arrow and select mirror fields.

In the “Apply” line, select which part of the document you want to apply the function to.

Result:

How to sign a line

To create signatures under the following type of line

you will need:

And also set single spacing between lines:

How to make a table

In order to create a table in Microsoft Word (versions 2007 and 2010), you need to go to the “Insert” tab, where the table settings window is located in the access panel.

You can create a table required sizes, selecting table inserts for the required number of rows and columns.

The table will simultaneously appear on the sheet, and its size will be indicated in the table insertion window. Maximum size on a grid – 10 by 8.

If you need more columns, you can go to the "Insert Table..." menu and specify the size you require.

How to split a table into two parts

or more:

Or the same can be done using the combination Ctrl+Shift+Enter.

How to make a repeating table header

Let's say you have a large table that doesn't fit on one sheet. To avoid manually transferring the table headings to a new sheet each time, you can make a repeating header.

Select the entire table title row.

In the "Table Tools" tab, "Layout", in the "Data" menu, select "Repeat Header Rows"

Once clicked, the next page displays the exact same header with the same formatting as the first page. If you change the title in one place, it will automatically become exactly the same on other sheets.

How to make a continuous table

To ensure that the table maintains its integrity when adding text higher up in the document, do the following:

On the Home tab, go to the Paragraph dialog menu. Check the position tab on the page opposite to keep from the next one.

How to make an announcement

To make a tear-off announcement, use the table.

Merge the cells in one of the rows.

Select the second row and change the height of the cells in it. To do this, in the “Working with Tables”, “Layout” tab, change the value in this field:

Now in the same line you need to change the text orientation. Select a line. In the Layout tab, click on the Text Direction icon.

Here, select one of the text alignment options.

You can add, edit text and change the appearance, type, and size of the font as usual - through the “Font” and “Paragraph” menus on the “Home” tab. In a horizontal continuous line, add the basic information of the ad.

How to add a picture

If you need to add a picture to the text, and this picture is saved on your computer, go to the “Insert” tab, “Illustrations” menu.

Click on the “Picture” button and a selection dialog box will open in front of you. Go to the folder where the picture is saved and select it. The Insert Picture dialog box will look different depending on the version operating system on your PC.

The picture will be added to the text, and you will control its position using the “Working with Pictures” tab, which appears after clicking on the picture in the document.

Clicking on a picture also includes six tools to control its size. If you pull one of them, the picture will follow it.

If you want to draw a picture yourself, then a set of simple shapes is located in the same place as the picture insert.

When you click on the “Shapes” symbol, a window appears with a set of standard shape options.

How to make a drawing transparent

You can’t just change the transparency level of the entire picture. For this operation you will have to go through several steps.

A square like this will appear - blue in the 2010 version, white with a black outline - in 2007. Change its size by dragging the corners or sides, grabbing the circles in the corners with the left mouse button, and the squares in the middle of the sides.

The Drawing Tools tab appears in the toolbar. It is active when the shape is selected, and disappears when the user is working in another area of the document, for example, on text.

In the “Format” tab, “Shape Styles” menu, select the “Shape Fill” - “Drawing” command.

The Insert Picture dialog box will appear, in which you select one of the picture files available on your PC.

After selecting a picture and adding it, you will see this result:

Manually adjust the dimensions of the figure (rectangle) so that the drawing is not distorted.

Now, when you click on the drawing area, two additional tabs will appear:

In the “Drawing Tools” - “Format” tab, you need to remove the outline of the figure.

Now you can start changing the transparency of the picture. In the same Drawing Tools - Format tab, open the Format Shape dialog box.

In the window that appears for version 2010, there is a side menu; select the “Fill” line in it.

Drag the transparency slider to the desired value and click Close.

In the 2007 version, the shape format window looks like this:

Drag the transparency slider and click OK.

How to make a picture frame

Add a drawing to your document by going to the Insert tab, Illustrations menu.

When the picture is in the document, click on it to display the additional “Working with Pictures” tab.

In this tab in the “Picture Styles” menu there are ready-made options for framing the picture.

You can change them slightly through the Format Shape dialog box after you've applied one of the styles to your drawing.

For version 2007 this window looks like this:

For version 2010 - as follows:

In this window, the boundaries of the drawing include the lines “Line Color” and “Line Type”. After clicking on one of them, the parameters available for change open on the right side of the dialog box.

You can make a frame yourself using the “Picture Border” function.

In the menu that opens after clicking the “Drawing Border” line, you need to select the line thickness and its color.

How to add a caption to a drawing

For these cases, it is better to use graphic editors, even the simplest Paint. But even here you can add inscriptions to the picture using simple methods and more difficult.

When you click on the “Draw an inscription” line, the mouse takes the form of a black plus, and with it you can make a field for an inscription anywhere in the document. Click on the left mouse button and, without releasing it, move it in any direction. When you release the mouse, a rectangle like this will appear:

Enter text into it, change the text color using the “Font” menu in the “Home” tab.

You also need to make the background of the inscription transparent. Click on the field with the inscription so that the “Drawing Tools” tab appears.

Here you can remove the outline of the inscription:

How to mirror a picture

Select a picture to display the Picture Tools tab.

Click on the line “Flip left to right” and the image will be mirrored.

How to make a cover page

The program has blank cover pages. They are located in the “Insert” tab.

For version 2007:

For version 2010:

Choose any of suitable types title pages.

The page contains markup for text, by clicking on which you can enter text.

How to make a non-breaking space

In situations where parts of the text must be adjacent (for example, a surname and initials), you need to use a non-breaking space. It is set instead of the usual space by pressing the combination Ctrl+Shift+Space (spacebar) on the keyboard.

You can find out whether there is a regular space or a non-breaking one using the “Display all characters” function.

By clicking on this symbol between words, at the end of paragraphs and in other places, those symbols that are not visible without this function will be displayed. This includes space, non-breaking space, moving to next section, etc.

A space is represented by a single dot between words. A non-breaking space is shown in a small circle.

The function is turned off, just as it is turned on, by a single left-click on its symbol in the “Paragraph” menu, “Home” tab.

How to make equal space

By default, the space between words in Microsoft Word is permanent if you align text in any way other than Justified.

The latter alignment occurs precisely due to the increase in the intervals between words.

Disable it so that the spaces are equal again. To ensure that the text is evenly spaced between the left and right margins, turn on automatic hyphenation.

The space size can be changed. To do this, select the text and then right-click. Click on the “Font” line.

A dialog menu will open. Go to the “Advanced” tab, where there are various functions for changing text. The second line says “Interval”. It can be made smaller (dense) or larger (sparse).

How to make a flowchart

Microsoft Word has almost all (if not all) of the elements needed to create flowcharts. They are located in the “Insert” tab, “Illustrations” menu. It is better to create a full-fledged technological, electrical or other diagram in an editor more suitable for these matters, and print it through it.

Click on the "Shapes" symbol and a large menu will open in front of you with all the shapes available in this editor. Among them, block diagram figures are highlighted in a separate paragraph.

You can connect individual blocks using lines, different options which are also available in this menu.

Click on the desired flowchart element and draw it on the sheet. For example:

Change the color of the element's outline and inner margin manually using the following tools:

or choose one of ready-made styles for block:

To add text to a block, select it and start writing without waiting for the blinking cursor to appear.

The text inside the block can be changed like any other text in the program.

If the block diagram will be located inside a text document, it is better to make it in a separate document. This way you will avoid unnecessary shifts while working on the text above the diagram.

To make the finished block diagram convenient to move through the text without losing any part of it, you need to combine the blocks into a single element.

Select one element of the diagram and hold down the Ctrl key on your keyboard. While holding down the key, click on the remaining elements of the diagram, release the Ctrl key. All blocks will be highlighted. Then right-click on the outline of one of the block shapes, and in the menu that appears, click on the “Group” line.

Now all the elements will form a single whole. You can do the merger in stages, in separate blocks, combining only a few parts - this will make it easier for you to make adjustments.

How to sort alphabetically

If you need to alphabetize a list (for example, a bibliography), do the following:

Without changing any settings, you will receive an alphabetically sorted list after clicking “OK”. In both 2007 and 2010 versions of the program, the function has the same location, a dialog box.